Agenda
Meeting Agenda
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Meeting Agenda November 18 2021
Date: Thursday, November 18, 2021
Time: 4:00pm – 5:00pm
Location: ZoomZoom Access: https://ucr.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Staff Lounge proposal from Staff Assembly - Jeff Girod attending 2. Information Item: Batchelor Hall renovation temporary space 3. Information Item: MOU for Barn Theater 4. Information Item: Chicago Gateway office building 5. Review Space Requests and Proposed Targets document 6. Future meeting topics: - Presenter Margaret Serrato – moving to a hybrid (progressive) workplace
- Business request review (tbd)
Meeting Materials:
Staff Lounge proposal from Staff Assembly
Batchelor Hall Renovation temporary space list
Barn Theater information
Chicago Gateway information
Space Requests and Proposed Targets document
Margaret Serrato information -
Meeting Agenda 16 September 2021
Date: Thursday, September 16, 2021
Time: 4:00pm – 5:00pm
Location: ZoomZoom Access: https://ucr.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Review space request process 2. Review history of Business space request in Olmsted 3. Review Space Requests and Proposed Targets document Meeting Materials:
Meeting Materials:
Process Summary for UCR Space request (s) - Interior Assignable Space: /sites/g/files/rcwecm1446/files/2019-09/USC%20Space%20Request%20Process9-19-19.pdf
Guidelines for presentation of space requests or materials: /sites/g/files/rcwecm1446/files/2021-03/Guidelines%20for%20presentation%20of%20space%20requests%20or%20materials%203-9-2021.pdf
Business request in Olmsted, Meeting notes on Business request, Space Requests and Proposed Targets document (attached) -
Meeting Agenda 15 July 2021
Date: Thursday, July 15, 2021
Time: 4:00pm – 5:00pm
Location: ZoomZoom Access: https://ucr.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Presentation: Campus Facilities Project Update 2. Review Space Requests and Proposed Targets document 3. Review Core Campus Space Report 4. Information: Space Management review process Meeting Materials:
Campus Facilities Project Update (attached)
Space Requests and Proposed Targets document (attached)
Core Campus Space Report Link: /sites/g/files/rcwecm1446/files/2021-05/CORE%20CAMPUS%20SPACE%20SUMMARY%20SPRING2021.pdf
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Meeting Agenda 17 June 2021
Date: Thursday, June 17, 2021
Time: 4:00pm – 5:00pm
Location: ZoomZoom Access: https://ucr.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Introductions and review of committee charge 2. Review Space Requests and Proposed Targets document * Space request process 3. Information Item: Campus projects in planning, design, and construction (SSC, Student Health, SOM Ed, Business, UTLF Meeting Materials: Committee charge https://usc.ucr.edu/
Space Requests and Proposed Targets document (attached)
Spaces on hold for Batchelor Hall project (attached)
Space Request Process: /document/usc-space-request-process9-19-19pdf
Core Campus Space Report Link: /sites/g/files/rcwecm1446/files/2021-05/CORE%20CAMPUS%20SPACE%20SUMMARY%20SPRING2021.pdf
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Meeting Agenda 20 February 2020
Date: Thursday, February 20, 2020
Time: 4:00pm – 5:00pm
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Space request: Olmsted 2319, 2320, 2321, 2322
- Business requesting rooms currently assigned to CHASS
2. Review Space Requests and Proposed Targets document
3. Information Item: Budget Process Call Letter
- In April 2019, the USC recommended that anticipated space issues can be identified in the annual budget call letter. This is now included in the documentation.
4. Space Report - Fall 2019
Meeting Materials:
Space request: Olmsted
Space Requests and Proposed Targets document
Sample Budget Process Call Letter - Space Issues
Space Report Link: https://usc.ucr.edu/sites/g/files/rcwecm1446/files/2020-01/CORE%20CAMPUS%20SPACE%20SUMMARY%20FALL2019.pdf
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Meeting Agenda 21 November 2019
Date: Thursday, November 21, 2019
Time: 4:00pm – 5:00pm
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Call Letter Requests: Student Services Building cubicles
2 requests received:
- VCSA temporary admin use - 2nd floor, 6 cubicles (estimated July 2020-Dec 2020)
- VCPBA Sustainability office - 3rd floor, 6 of 8 cubicles
2. Space Requests: Intellicenter
- VCPBA - R'SSC: 7 cubicles
3. Review space requests and proposed target document 4. GO Bond / Seismic updates
5. Anticipated future items:
- Space report - Fall 2019
Meeting Materials:
Call letter requests: Student Services Building cubicles
Space request: Intellicenter
Space requests and proposed targets document
GO Bond / Seismic Updates
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Meeting Agenda 19 September 2019
Date: Thursday, September 19, 2019
Time: 4:00pm – 5:00pm
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Roll call and introduction of new members 2. ACTION: CHASS request in the Arts building for a Piano Lab. This would be a space
transfer from the Library.3. INFORMATION: Student Services building. Fourteen new cubicles will become available at the end of the calendar year. AVC Enrollment Services will provide additional information on the building and sensitivities for committee consideration while making recommendations. 4. INFORMATION: Email Recommendation
- Assign Skye 3rd floor offices to Math
- Send call letter for Student Services cubicles
5. DISCUSSION: Review Space Requests and Proposed Targets document. New/updated
items:- CHASS request in Arts
- VCPBA request in Intellicenter for R’SSC
- Update on Visualization Lab
6. INFORMATION: Temporary space assignments Pierce 2100/A; Physics 2144 Anticipated Future Items: - Request for cubicles in Intellicenter (R’SSC and SOM)
- Discussion – how are graduate student spaces assigned in the Colleges?
Meeting Materials:
Space Request Music ‐ Arts building floorplan Review
8.30.19 Email Recommendations
Space Requests and Proposed Targets document
Temporary space assignment floorplans
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Meeting Agenda 15 August 2019
Date: Thursday, August 15, 2019
Time: 4:00pm – 5:00pm
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Capital Financial Plan – Information item
2. MRB Operational Updates – Information item (MRB Admin team)
3. Review Space Requests and Proposed Targets document
4. USC Policy update – Information item
5. Anticipated Future Items:
- Costo space plan from VCSA
Meeting Materials Links Capital Financial Plan summary
MRB committee charge and membership information
Space Requests and Proposed Targets
Core Campus Space Procedures and Guidelines documents (general
and faculty) -
Meeting Agenda 18 July 2019
Date: Thursday, July 18, 2019
Time: 4:00pm – 5:00pm
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Call letter discussions with anticipated speakers
- CNAS: Mathematics and Chemistry
- VCSA: Case Management
- Athletics: Academic study hall
- CHASS: TA space and Anthropology lab
- GSOE: Undergraduate Advisors
All 2. Review Space Requests and Proposed Targets document
All 3. Anticipated Future Items:
- Costo space plan from VCSA
- Capital Financial Plan (CFP) update
Meeting Materials Links Call Letter Responses document
Supplemental Request
Space Requests and Proposed Targets
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Meeting Agenda 20 June 2019
Date: Thursday, June 20, 2019
Time: 4:00pm – 5:00pm
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Information Item: Committee membership
All 2. Review Standard Campus Space Policies (draft 6) and Faculty Space Assignment Policies (review #3)
All 3. Information Item: Space Call Letter updates
- Due June 24
- Per Policy, will review all requests and bring forward the list including administrative recommendations at the July meeting for recommendation by the USC to the Provost
4. Review Space Requests and Proposed Targets document
All 5. Cryo-TEM update from May meeting (CNAS, BCOE, VCRED
All 6. Review Campus Space Data - Spring 2019
All 7. Information Item: Conversion of campus computer labs to general assignment classrooms (Sproul 2225, Watkins 2101)
All 8. Anticipated Future Items
- Costo space plan from VCSA
All 9. Capital Finance Plan (CFP) update
All Meeting Materials Links Standard Campus Space Policies (draft 6)
Faculty Space Assignment Policies (Review 3)
Space Requests and Proposed Targets
Campus Space Data - Sprint 2019
Sproul 2225, Watkins 2101 information item
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Meeting Agenda 16 May 2019
Date: Thursday, May 16, 2019
Time: 4:00pm – 5:00pm
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Discussion: Call for Space Requests
a. Call letter
b. Process and schedule for review
All 2. Discussion: Space Requests and Proposed Targets
a. Review Space Requests and Proposed Targets document
b. Potential conversion of campus computer labs to general assignment classroom (Sproul 2225, Watkins 2101)
All 3. Review Standard Campus Space Policies (draft 5
4. Review Campus Space Metrics (draft 2)
All 5. Anticipated Future Items:
- Costo space plan from VCSA
All Meeting Materials Links Call letter (draft 1) and attachments:
Space request process reference guide
Space request process flow chart
Anticipated future available space May 2019
Space Requests and Proposed Targets
Standard Campus Space Policies (draft 5)
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Meeting Agenda 18 April 2019
Date: Thursday, April 18, 2019
Time: 4:00pm – 05:00pm
Location: Sproul 4128Zoom Access: Not Available for this meeting
1. Discussion: Process and timing for call for space requests - MRB and SOMR release space
All 2. Site visit: Sproul Hall basement available space All 3. Anticipated Future items:
- Costco space plan from VCSA
- Math request in Skye
Meeting Materials All Space Requests and Proposed Target document
Sproul Hall basement floorplan
Campus Space Metrics - draft 2
Standard Campus Space Policies - draft 5
Printable Agenda -
Meeting Agenda 19 March 2019
Date: Tuesday, March 19, 2019
Time: 9:00am – 10:00am
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Review of Campus Space Polices and Principle
All 2. Committee Discussions All 3. Requests for Space:
- Planning, Design and Construction
4. Review of Campus Space Polices and Principles:
- Standard Space Polices (4th draft)
- Faculty Space Assignments (no changes, not discussed)
All 5. Anticipated Future Items:
- Costo space plan from VCSA
- Math request in Skye
All Meeting Materials All Proposed MRB Released Space by Organization
Space Matrix and Targets
Metrics for discussion
Request for Space: Planning, Design, and Construction
Draft Space policies: -
Meeting Agenda 21 February 2019
Date: Thursday, February 21, 2019
Time: 4:00pm – 5:00pm
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Review of Campus Space Polices and Principles
- Standard Space Polices (3rd draft)
- Faculty Space Assignments (3rd review, no changes)
All 2. Review of Space Request Workflow (2nd Review All - Flowchart
- Process Summary
3. Review of Space Metrix All 4. Information - Batchelor Hall temporary space
5. Update VCBAS office space in Student Services Building
6. Future Items:
- Anticipated request from Building Code and Fire Marshal
- Costo Space plan from VCSA
All Meeting Materials All Space Request Workflow
Draft Space policies:
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Meeting Agenda 17 January 2019
Date: Thursday, January 17, 2019
Time: 4:00pm – 5:00pm
Location: Hinderaker Hall 2120Zoom Access: https://ucrengage.zoom.us/j/7473353146
+1 669 900 6833 Meeting ID: 747 335 3146
1. Review of Campus Space Polices and Principles
- Standard Space Polices (2nd draft)
- Faculty Space Assignments (1st draft)
All 2. Review of Space Request Workflow All - Flowchart
- Process Summary
- FAQs
3. Review of MRB Released space and process discussion All 4. Anticipated Future Discussions
- Reallocation of released spaces in Costo Hall
- School of Public Policy request for space in the Interdisciplinary building (part 2)
All Meeting Materials All Space Request Workflow
Draft Space policies:
Review MRB Release Space
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Meeting Agenda 17 November 2018
Date: Wednesday, November 16, 2018
Time: 1:00pm – 2:00pm
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/5337421618
+1 669 900 6833 Meeting ID: 533 742 16181. Review of Proposed Multi‐Organizational Moves
Review of multi-Organizational move spreadsheet
Comments from unit representative: SOM:
Deborah Deas VCBAS: Gerry Bomotti
AVC Enrollment: LaRae Lundgren VCSA:
Brian Haynes CCO: Kiersten Boyce
Committee discussions and votes
All 2. Meeting Materials Links Appendix: Floorplans layouts
3. Additional Documentation Links -
Meeting Agenda 17 October 2018 - CANCELLED
Date: Wednesday, October 17, 2018
Time: 3:00pm – 4:00pm
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/5337421618
+1 669 900 6833 Meeting ID: 533 742 16181. Review of Proposed Multi‐Organizational Moves
- Review of move Multispreadsheet
- Unit representative comments
- Committee discussions and votes
All 2. Meeting Material
Links - Move spreadsheet
- Appendix: Floorplans highlighted by current space
assignments
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Meeting Agenda 17 September 2018 - CANCELLED
Date: Monday, September 17, 2018
Time: 9:00am – 10:00am
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/5337421618
+1 669 900 6833 Meeting ID: 533 742 16181. Review of Space Request Workflow
- Flow Chart
- Process Summary
All 2. Review of USC website updates
- Website layout
- Space request form
- FAQs (1st draft)
All 3. Review of Campus Space Polices and Principles:
- Standard Space Polices (2nd draft)
- Faculty Space Assignments (1st draft)
Space Management 4. Meeting Material
Links Space Request WorkFlow
Draft Space Policies
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Meeting Agenda 15 August 2018
Date: Wednesday, August 15, 2018
Time: 9:00am – 10:00am
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/5337421618
+1 669 900 6833 Meeting ID: 533 742 16181. Review of draft Campus Space Policies and Principles
- Standard Space Policies (draft)
- Faculty Space Assignments (draft)
All 2. Review of Major Space Management Projects
- Responding to space needs of the Student Advocacy departments
- Proposed restack of the Student Services Building:
- BCOE Advising
- Student Disability Services & Testing Center
- Proposal to relocate 2nd and 3rd Floor occupants for higher density occupancy of the 3rd floor (open to the public) and a restricted access on the 2nd floor
3. Planning of spaces vacated by MRB occupancy
- Webber Hall restack provides the largest opportunity for space assignments
Gerry Bomotti & Space Management 3. Review of USC Website updates
- Space Request Form: Question 11 - Added Laboratory Type subset
- Space Request Form: Question 12 - Change title to Nature of Request and Special Requirements
- New question in Space Request Form - Who is impacted by this request
- New link to Contact the Committee (email)
Space Management 4. Meeting Materials
Links 5. Draft Space Policies:
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Meeting Agenda 20 July 2018
Date: Friday, July 20, 2018
Time: 4:00pm – 5:00pm
Location: Hinderaker Hall 0154 Zoom Access: https://ucrengage.zoom.us/j/5337421618
+1 669 900 6833 Meeting ID: 533 742 16181. Review of Space Request (link to materials provided below)
- Facilities request to occupy Old EH&S building
- School of Public Policy space request (s)
All 2. Suggested review of Best Practices Guidelines and Space Utilization report for creation of Space Management policies and procedures
- Best Practices Guidelines | Space Principles and definition of space types (p2-3)
- Space Utilization Report | Space Standards & Space metrics (p30)
All 3. Space Requests for review in August meeting:
- Review of CHASS space request in Arts building
- Review of School of Public Policy space request (#4 & #1 in AY19/20)
All Meeting Materials: Links Facility Services Proposal and Floor Plans Scheme 1 Main Building Revisions
SPP Proposal and Documents Best Practices Report and Utilization Survey Space Request Summary Table Space Request Summary Table Printable Agenda: Agenda
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Meeting Agenda 21 June 2018
Date: Wednesday, June 21, 2018
Time: 4:00pm – 5:00pm
Location: Hinderaker Hall 0154Zoom Access: https://ucrengage.zoom.us/j/5337421618
+1 669 900 6833 Meeting ID: 533 742 16181. Convene Meeting / Introductions
Provost / VCPB 2. Committee Membership & Terms
VCPB 3. Review USC Charge & Committee operating procedures
Provost / VCPB 4. Website
Space Management 5. Next Meeting
- Space Requests (materials attached)
- Space Management Draft Policies (materials attached)